Board Meeting Etiquette

Board meeting etiquette refers to the set of rules that are not stated and procedures that board members follow to ensure that meetings are conducted in an effective manner. Adhering to proper etiquette allows boards to function at the level required to fulfill their responsibilities and encourages rules of the board meeting etiquette collaboration. The following guidelines are crucial for effective board meetings:

Be punctual and show respect for the time of others. Prepare yourself by reading the material on the board ahead of time. Avoid distractions like your mobile or emails, and close unnecessary laptop windows unless it’s an emergency. In a discussion, stay clear of interruptions to the speaker. Listen attentively and ask questions as needed. If you’re not sure whether a point is relevant to the topic, ask clarification from the speaker or chair of the board.

If you are unable attend a meeting, immediately provide the board with an agenda and any reports open for discussion ahead of time so that the board can look over the information and prepare for the meeting. This will cut down on time and allow the discussion to stay focused on the topic to be discussed.

Respect your fellow board directors even if you do not agree with their views. It is crucial to remember that the board’s purpose is to represent shareholder and stakeholder interests and make decisions that are in support of the business’s success.