Best Practices for Successful Board Meetings

Meetings of the board are crucial for the achievement of company goals, as well as preventing conflicts and keeping the company in line with its rules. However, they are only productive if everyone is involved and committed to encouraging constructive dialogue. Implementing these best practices can transform your Board meetings into powerful engines that push your business towards its long-term goals and vision.

The first step to running a successful board meeting is to set clear expectations and establish meeting protocols. It is crucial to establish who is responsible for every item on the meeting agenda and ensure that all attendees understand what they can expect.

Setting and adhering to the timeframes for each agenda item can help ensure that the meeting is focused throughout. This will show attendees that they are appreciated. Limit the amount of agenda items to ensure that your board members are able to discuss each item effectively. Voting on non-controversial issues can be conducted through a consent agenda, which will free time to discuss important issues. Utilize visual tools such as countdown timers to track your time, particularly when dealing with sensitive subjects.

Unproductive discussions can result in unnecessarily long meetings and distract from the goal of meeting. To mitigate this, include the word “parking lot” on the agenda for subjects that require further research or consideration, but are not at the top of the priority list. Always check in on the parking area to determine what needs to be added to the agenda or researched further or delegated.

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